By using the Payable Summary Entry option, you can enter the payable transactions for all units and jurisdictions in one list.

 

Warning:  If the tax adjustments are also mapped in Tax Adjustment Payable Mapping, the adjustment is posted twice.

 

You must activate system parameters to access the payable pages.

•Enable Payable Summary Entry (Manage Configurations)

•Custom Tab (Manage Configurations)

•Enable Reclass Tab (Manage Configurations)

•Payable Settings (Manage Restricted Feature)

oYou can import the Payable Settings parameter or call the ONESOURCE Provision support team to activate the parameter.

oYou define the payable transaction groups within the Payable Settings page.

 

Payable Detail

•By default, the system parameter Enable Payable Summary Entry is not activated.

oOnce activated, the Enable Payable Summary Entry page appears in data entry.

 

•By default, the system parameter Enable Reclass Tab is not activated.

oOnce activated, the Reclass tab appears in the payable summary page for data entry.

 

•You can create two Custom Tabs to separate transaction types. Custom tabs are created by activating the Custom Tabs system parameters.

oIf payable data exists for the Federal or State payables, that data will appear on the first Custom Tab by default.

 

•The data entered to the Payable Summary page is linked the Federal and State payable data entry pages for all units.

 

Enable Payable Summary Entry

To Enable the Payable Summary Entry:

•Select Administration > System > Manage Configurations > Advanced Functionality > Payable > Enable Payable Summary Entry.

 

Name Custom Tabs

To can create Custom Tabs:

1.Select Administration > System > Manage Configurations > Advanced Functionality > Payable.

2.Select the Number of Tabs to display (maximum 2).

3.Type the Custom Tab Name 1. Default value: Payable 1.

4.Type the Custom Tab Name 2. Default value: Payable 2.

 

Enable Reclass Tab

To Enable the Reclass Tab page:

1.Select Administration > System > Manage Configurations > Advanced Functionality > Payable.

3.Click Enable Reclass Tab.

 

Reclass Data Entry

To enter Reclass Data Entry transactions for Reclass:

1.Select My Datasets and then More.

2.Select Payable Summary Entry.

3.Select the Unit and then Fiscal Year.

4.Select the Jurisdiction and then Rollup.

5.Select the Txn Type (Transaction Type) and then Txn Bucket (Transaction Bucket).

6.Select Class and then Subclass.

7.Type the Amount and then Date.

8.Select the FX Rate and then Description.

9.Click Save.

oIf the Total Reclass does not equal zero a message appears that a reverse entry must be made.

oA reverse entry is required to Save the data entry.

oRead-Only data appears after the reclass is Saved.

 

Payable Summary Entry (Custom Tab 1 & 2)

To enter Payable Summary Entry transactions:

1.Select My Datasets and then More.

2.Select Payable Summary Entry.

3.Select the Unit and then Fiscal Year.

4.Select the Jurisdiction and then Rollup.

5.Select the Txn Type (Transaction Type) and then Txn Bucket (Transaction Bucket).

6.Select Class and then Subclass.

7.Type the Amount and then Date.

8.Select the FX Rate and then Description.

9.Click Save.

Note:

•If a Jurisdiction does not appear in the drop-down, then activate the jurisdiction. To activate the jurisdiction, in My Datasets, click Units, Jurisdictions (Fed/State) and then Activate.

•If a Txn Type does not appear in the drop-down, the administrator must set up the transaction type in Administration.

•If a Rollup does not appear in the drop-down, the administrator must set up the rollup type in Administration.